Setting up a Punch Rounding Policy

IMPORTANT NOTE: Punch Rounding Policies can be applied to all punches, including breaks and lunches. If this is not appropriate for your organization, note the configuration options or you may wish to disable the policy. It is your responsibility to comply with all applicable local, state, and federal regulations.

Punch Rounding Policies allow you to define the rules that the system will use to calculate the hours worked between punch actions. By using the Punch Rounding option, time card calculations can be rounded to align with your payroll requirements.

To complete the steps in this article, you must be an administrator or have the necessary view and/or edit permissions enabled. If you believe you should be able to complete the steps and are not able to, reach out to your account administrator to discuss updating the settings for your Role.

All changes made to a policy will apply to all users assigned to that policy. 

Create a new punch rounding policy:

1. Log into your CloudPunch web portal.
2. Click on Policies in the side menu.
3. Go to the Punch Rounding section and click Add New. 
4. Enter a Policy Name for your policy. This name will appear in the list of policies when assigning them to users or departments.
5. Select a Punch Rounding option from the dropdown list. 
   • 5-minute rounding with a 3-minute breakpoint: This setting means that the punches will be rounded to the nearest 5-minute segment with a cutoff of 3 minutes. For example, if an employee punches in at 8:02 am and punches out at 10 am, the total for time worked displays 2 hours, rather than 1 hour 58 minutes. If the employee punched in at 8:03 am and punched out at 10 am, the employee’s time worked would display 1 hour 55 minutes, as 8:03 am crossed the 3-minute breakpoint and was rounded to 5 minutes.
   • 6-minute rounding with a 3-minute breakpoint: This setting means that punches will be rounded to the nearest 6-minute segment with a cutoff of 3 minutes. For example, if an employee punches in at 7:57 am and punches out at 10:00 am, the time worked will display 2 hours, rather than 2 hours 3 minutes. If the employee worked from 8:03 to 10 am, the employee’s time worked would display 1 hour 54 minutes, as 8:03 am crossed the 3-minute breakpoint and was rounded to 6 minutes.
   • 10-minute rounding with a 5-minute breakpoint: This setting means that punches will be rounded to the nearest 10-minute segment with a cutoff of 5 minutes. For example, if an employee punches in at 8:04 am and punched out at 10 am, the employee’s time worked would display 2 hours, rather than 1 hour 56 minutes. If the employee punched in at 8:05 am and punched out at 10 am, the employee’s time worked would be 1 hour 50 minutes, as 8:05 am crossed the 5-minute breakpoint and was rounded to 10 minutes.
   • 15-minute rounding with an 8-minute breakpoint: This setting means that punches will be rounded to the nearest 15-minute segment with a cutoff of 8 minutes. For example, if an employee punches in at 8:07 am and punched out at 10 am, the employee’s time worked would be 2 hours, rather than 1 hour 53 minutes. If the employee punched in at 8:08 am and punched out at 10 am, the employee’s time worked would be 1 hour 45 minutes, as 8:08 crossed the 8-minute breakpoint and was rounded to 15 minutes.
   • 30-minute rounding with a 15-minute breakpoint: This setting means that punches will be rounded to the nearest 30-minute segment with a cutoff of 15 minutes. For example, if an employee punches in at 8:14 am and punched out at 10 am, the employee’s time worked would be 2 hours. If the employee punched in at 8:15 am and punched out at 10 am, the employee’s time worked would be 1 hour 30 minutes, as 8:15 am crossed the 15-minute breakpoint and was rounded to 30 minutes.
   • 60-minute rounding with a 30-minute breakpoint: This setting means that punches will be rounded to the nearest 60-minute segment with a cutoff of 30 minutes. For example, if an employee punches in at 8:29 am and punched out at 10 am, the employee’s time worked would display 2 hours. If the employee punched in at 8:30 am and punched out at 10 am, the employee’s time worked would display 1 hour, as 8:30 am crossed the 30-minute breakpoint and was rounded to 60 minutes.
6. Select if the rounding will be applied to All Punches or In and out punches only. 
7. Click Save to update the policy.

Add a punch rounding policy to a department:

1. Log into your CloudPunch web portal.
2. Click on Places in the side menu.
3. Go to the Departments section.
4. Select the department to which you want to assign the Punch Rounding Policy.
5. Click on the Policies subtab.
6. Click + Assign or Replace Policy.
7. Select Punch Rounding. 
8. Select the policy you want to assign from the dropdown menu.
9. If there was no previous policy of that type, the new policy will be automatically added.
10. If there was a previous policy of that type, confirm the changes by clicking Confirm and Assign.
11. Scroll to the bottom of the screen and click Save. If you don't click Save, the policies will not be updated.

Note: If a person has a policy type already assigned, adding or replacing a policy at the department level will not override the individual policy. You will need to update the person's policy accordingly.

Add a punch rounding policy to an individual user's profile:

1. Log into your CloudPunch web portal.
2. Click on People in the side menu.
3. Select the user to whom you want to assign the Punch Rounding Policy.
4. Click on the Policies subtab under their name.
5. Click + Assign or Replace Policy.
6. Click Punch Rounding.
7. Select the Punch Rounding Policy you want to assign from the dropdown menu.
8. If there was no previous policy of that type, the new policy will be automatically added.
9. If there was a previous policy of that type, confirm the changes by clicking Confirm and Assign.
10. Scroll to the bottom of the screen and click Save. If you don't click Save, the policies will not be updated.