Add Punches to a Time Card

Easily add missing in and out punches, meal (lunch) punches, or rest break punches in the CloudPunch web portal. In CloudPunch, punches occur in sets. If you are adding a single missed punch, you will want to edit the set of punches rather than add a new set of punches. You can see those steps in our Edit Punches articles. This article will cover how to add new sets of punches to the time card. 

To complete the steps in this article, you must be an administrator or have the necessary view and/or edit permissions enabled. If you believe you should be able to complete the steps and are not able to, reach out to your account administrator to discuss updating the settings for your Role.

Notes:

• When adding punches to a time card, enter the time based on the Minute Format set for your account, i.e. AM/PM for 12 hour format or HH:MM for 24 hour format.
• Punches occur in sets. When adding break punches, you will need to pair an out punch to the in punch at the time they began their break. 
• Add an IN time in new line when the break punch occurred. When the user ends their break, add an OUT punch to pair with the IN punch for their break.
• Record an IN punch on a new line when the user's break ended.
• See the following image for the correct structure for sets of in/out, meal, and rest punches.

To add new in and out punches to a time card:

1. Log into the CloudPunch web portal.
2. Select Time Cards from the side menu.
3. Click on the name of the user's time card you want to edit. 
4. Scroll to the correct pay period using the < or > icon next to the displayed pay period.
5. Click the + icon on the line for the intended date to add the set of punches to the timecard.
6. Select In/Out from the Punch Type dropdown list.
7. Add the In and Out punch time.
8. Optional: Add note in the Notes section.
9. Click the Checkmark to save the changes or the x to cancel. 
10. Scroll to the top of the screen and recalculate the time card using the recalculate button. 

To add meal (lunch) punches to a time card:

1. Log into the CloudPunch web portal.
2. Select Time Cards from the side menu.
3. Click on the name of the user's time card you want to edit. 
4. Scroll to the correct pay period using the < or > icon next to the displayed pay period.
5. Click the + icon on the line for the intended date to add a punch to the timecard.
6. Select Meal from the Punch Type dropdown list.
7. Add the start time of the meal to the In section.
8. Add the end time of the meal to the Out section. 
9. Optional: Add a note in the Notes section.
10. Click the Checkmark to save the changes or the x to cancel. 
11. Scroll to the top of the screen and recalculate the time card using the recalculate button. 

To add rest break punches to a time card:

1. Log into the CloudPunch web portal.
2. Select Time Cards from the side menu.
3. Click on the name of the user's time card you want to edit. 
4. Scroll to the correct pay period using the < or > icon next to the displayed pay period.
5. Click the + icon on the line for the intended date to add a punch to the timecard.
6. Select Rest from the Punch Type dropdown list.
7. Add the start time of the rest break in the In section.
8. Add the end time of the rest break in the Out section.
9. Optional: Add a note in the Notes section.
10. Click the Checkmark to save the changes or the x to cancel. 
11. Scroll to the top of the screen and recalculate the time card using the recalculate button.